Karachi, In compliance with the Pakistan Stock Exchange (PSE) Rule Book and the Companies (Postal Ballot) Regulations, 2018, Hoechst Pakistan Limited, formerly known as Sanofi-Aventis Pakistan Limited, has announced the issuance of a ballot paper for voting via post. This procedure is in anticipation of its Annual General Meeting (AGM) scheduled for Monday, April 8, 2024. The meeting will take place at 09:30 A.M at the Auditorium of the Institute of Chartered Accountants of Pakistan (ICAP) in Clifton, Karachi and will also be accessible through a video-link arrangement.
The ballot paper, which is set to be published in both the Business Recorder [English] and Nawa-i-Waqt [Urdu] newspapers on Monday, April 1, 2024, includes instructions for shareholders on how to cast their votes by mail. Shareholders are required to indicate their vote on a special resolution regarding the transmission of annual audited financial statements. Specifically, the resolution proposes the approval for sending the annual balance sheet, profit and loss account, auditor’s report, directors report, and chairman’s review report, among others, through a QR code and weblink provided in the general meeting notices dispatched to their registered addresses. This method has been permitted by the Securities and Exchange Commission of Pakistan under SRO 389 (I)/2023 dated March 21, 2023.
The contact details for submission of the completed ballot paper have been provided, directing shareholders to the Company Secretary at Hoechst Pakistan Limited’s business address in the Korangi Industrial Area, Karachi. Additionally, the ballot paper outlines the requisite information and documents shareholders must include with their submission, such as the name and registered address of the shareholder(s), number of shares held, folio number or CDC account, and CNIC or Passport number for verification purposes.
This announcement underscores Hoechst Pakistan Limited’s adherence to regulatory requirements and its commitment to facilitating shareholder participation in key company decisions through a transparent and accessible voting process.