Faisalabad: Notice is hereby given that the 136th Extraordinary General Meeting of Rafhan Maize Products Co. Ltd. will be held on September 5, 2024, at Faisalabad, where shareholders will elect eleven directors for a three-year term starting September 7, 2024. This election follows the guidelines of section 159 of the Companies Act, 2017. According to information available from the Pakistan Stock Exchange (PSX), the list of retiring directors eligible for re-nomination includes high-profile names such as Mr. Michael F. O’Riordan, Mr. Humair Ijaz, and Ms. Tanya Jaegar de Foras among others.
The company has also outlined several key dates and logistical details for shareholders. The Share Transfer Books will be closed from August 30, 2024, until the day of the meeting, during which no transfer of shares will be registered. Shareholders intending to participate via proxy must submit their forms 48 hours before the meeting, with the option available for non-members to act as proxies.
Further enhancing shareholder convenience, Rafhan Maize has emphasized the use of electronic voting and dividends. Shareholders are encouraged to register for e-dividends by submitting a Dividend Mandate Request Form available on the company’s website. Additionally, the conversion of physical share certificates to a scripless form in the Central Depository Company (CDC) account is encouraged in compliance with Section 72 of the Companies Act, 2017.
To facilitate attendance with minimal physical interaction, the company has arranged for shareholders to participate in the meeting via video-link, adhering to the Securities and Exchange Commission of Pakistan’s directives for virtual participation in general meetings.
The election will categorize director seats into three segments: one for a female director, three for independent directors, and seven for other directors. Candidates are required to submit their nominations 14 days prior to the meeting along with a detailed profile and compliance declarations relevant to directorship regulations.