Karachi: Sanghar Sugar Mills Limited has formally announced the schedule and agenda for its 40th Annual General Meeting (AGM) set to take place on January 28, 2026, at 11:15 a.m. The meeting will be held at the PSX Auditorium within the Pakistan Stock Exchange Building in Karachi, with an option for shareholders to participate via video link.
The AGM’s agenda includes the confirmation of the minutes from the previous year’s meeting, the presentation and adoption of the company’s audited financial statements for the fiscal year ending September 30, 2025, and the appointment of auditors for the 2025-2026 term. Kreston Hyder Bhimji & Co., the current auditors, have expressed their willingness to be re-appointed.
In accordance with regulatory requirements, Sanghar Sugar Mills has made the audited financial statements available online through its website and has circulated them to shareholders via email. Additionally, the documents can be accessed through a QR code provided in the meeting notice. This step complies with Section 223(6) of the Companies Act, 2017, facilitating digital access to financial data and relevant reports.
According to information available from the Pakistan Stock Exchange (PSX), the designated market category for Sanghar Sugar Mills Limited is a key focus of the upcoming meeting. The company’s officials have ensured that shareholders can engage in the AGM through electronic means, as directed by the Securities & Exchange Commission of Pakistan (SECP).
The share transfer books of the company will remain closed from January 21 to January 28, 2026, inclusive. Shareholders are advised to submit any physical transfers or CDS transactions by January 20, 2026, to be eligible for participation and voting at the AGM.
The company has also reiterated its adherence to SECP regulations prohibiting the distribution of gifts or incentives to shareholders during general meetings, as outlined in SECP Circular 2 of 2018. Shareholders are urged to observe the statutory code of conduct during the AGM, which includes refraining from influencing management decisions or introducing unrelated topics.
Sanghar Sugar Mills Limited encourages shareholders to convert their physical shares into book-entry form in compliance with Section 72 of the Companies Act, 2017. This transition aims to streamline share management, reduce risks, and facilitate easier trading and corporate actions.
The AGM will provide a platform for shareholders to express comments or suggestions on agenda items. Feedback can be submitted via WhatsApp or email, ensuring that shareholder input is incorporated into the meeting’s minutes.
The company continues to offer electronic and postal voting options, ensuring that all shareholders have the opportunity to exercise their voting rights. Proxies can be appointed for those unable to attend in person, with the necessary forms available on the company’s website.
Shareholders are reminded of the mandatory requirement to submit a copy of their CNIC to the company or its share registrar to ensure compliance with SECP regulations. This requirement has been communicated repeatedly through previous notices and annual reports.