Karachi: Matco Foods Limited has released the official notice for its Annual General Meeting (AGM), scheduled to take place on Tuesday, October 28, 2025, at 11:00 a.m. The meeting will be held at the Institute of Cost and Management Accountants of Pakistan, located in Gulshan-e-Iqbal, Karachi, and will also be accessible via video conference to accommodate remote participants. This announcement was shared with members of the exchange today, October 8, 2025.
The notice, also published in the Business Recorder and Nawaiwaqt newspapers, outlines the agenda for the AGM. The meeting will commence with the reading and confirmation of the minutes from the Extraordinary General Meeting held on June 27, 2025. Members will also be called upon to review and adopt the audited financial statements for the fiscal year ending June 30, 2025. The agenda includes the appointment of M/s Grant Thornton Anjum Rehman Chartered Accountants as auditors for the year ending June 30, 2026.
According to information available from the Pakistan Stock Exchange (PSX), the company’s adherence to regulatory requirements includes provisions for electronic transmission of the AGM notice and maintaining updated shareholder records. Members are urged to provide mandatory information such as CNIC numbers, updated mailing addresses, and International Bank Account Numbers (IBANs) to ensure compliance and avoid withholding of dividends.
Shareholders have also been advised to convert physical shares into book-entry form, as stipulated by the Companies Act, 2017. The conversion is expected to enhance the security and convenience of share transactions. Matco Foods Limited has encouraged shareholders with unclaimed dividends or bonus shares to contact CDC Share Registrar Services Limited to resolve such matters.
The company has emphasized the electronic mandate for dividend payments, requiring shareholders to provide bank account details for direct deposit. A withholding tax on dividends will be applied based on the shareholder’s status as active or non-active, as determined by the Federal Board of Revenue’s Active Taxpayers List.
Finally, shareholders are invited to participate in the AGM via video conference, provided sufficient demand is received from members holding at least 10% of the shares. The company’s financial statements are available on its website, and printed copies can be requested by members. Matco Foods Limited has reiterated the prohibition of gifts during general meetings, in compliance with Section 185 of the Companies Act, 2017.