Karachi: Ghandhara Automobiles Limited has released an official notice regarding its upcoming Annual General Meeting (AGM), scheduled to take place on October 13, 2026. The company is making significant arrangements to ensure the maximum participation of shareholders by facilitating the proceedings via video-link, according to a report dated September 21, 2026.
The notice, which is set to be published in leading newspapers, The Nation and Nawa-e-Waqt, on September 22, 2026, details the procedures for shareholder participation. Shareholders are encouraged to register for the AGM by providing their details, including their CNIC, to the company's designated email by October 12, 2026. The company aims to provide a seamless virtual experience, with login credentials being sent only to those who complete the registration process by the specified deadline.
The share transfer books of Ghandhara Automobiles Limited will remain closed from October 06, 2026, to October 13, 2026, inclusive. Transfer requests submitted by the close of business on October 05, 2026, will be considered timely for determining shareholder entitlements for cash dividends and voting rights at the meeting.
Furthermore, the company has outlined a detailed protocol for proxy representation and e-voting. Proxies must be submitted no later than 48 hours before the meeting, and the e-voting facility will be available from October 08, 2026, to October 12, 2026. Shareholders are advised to follow the guidelines meticulously to ensure their votes are counted.
According to information available from the Pakistan Stock Exchange (PSX), these measures align with regulatory requirements and enhance shareholder engagement. The company's initiative to circulate Annual Financial Statements and associated documents via digital means, such as QR codes and website links, also reflects a commitment to modernizing corporate communications.
Ghandhara Automobiles Limited is facilitating a video conference option for shareholders holding at least 10% of shares at a specific location, provided requests are made ten days before the AGM. This initiative is subject to the availability of facilities in the respective city and aims to extend accessibility to more shareholders.
The company is also ensuring compliance with new regulatory mandates by processing dividends through electronic transfers directly into shareholders' accounts. Shareholders are urged to submit the necessary forms to facilitate this process.
Lastly, in line with the Companies Act, 2017, any unclaimed dividends outstanding for over three years will be transferred to the Federal Government, and unclaimed shares will be delivered to the SECP. This measure underscores the company's adherence to statutory requirements, ensuring that shareholder interests are preserved and managed effectively.