Faisalabad: Arctic Textile Mills Limited has officially announced the convening of its 40th Annual General Meeting (AGM) slated for Monday, October 27, 2025, at its registered office situated at P-102 Jail Road, Faisalabad. The meeting is scheduled to commence at 11:00 A.M., aiming to address several key business agendas.
The meeting's agenda includes the confirmation of minutes from the previous AGM held on October 26, 2024. Additionally, the company plans to present and approve the audited financial statements for the fiscal year ending June 30, 2025. This includes the auditors' report, directors' report, and chairman's review report. A critical point on the agenda is the reappointment of the current auditors, M/S Riaz Ahmad & Company, Chartered Accountants. The firm has offered itself for re-appointment.
The share transfer books of Arctic Textile Mills Limited will be closed from October 20, 2025, to October 27, 2025, to finalize the list of members eligible to attend and vote at the meeting. Transfers received at the registered office or via the company's share registrar, M/S Corp Link (Private) Limited in Lahore, by the close of business on October 18, 2025, will be considered timely.
Members entitled to attend the AGM can appoint proxies to represent them. These proxies must be submitted at the company's registered office at least 48 hours before the meeting. For those shareholders who have deposited shares with the Central Depository Company of Pakistan (CDC), additional guidelines from the Securities & Exchange Commission of Pakistan must be followed.
According to information available from the Pakistan Stock Exchange (PSX), shareholders intending to participate electronically must register by October 25, 2025, providing necessary identification details. Notifications of changes in registered addresses and valid email addresses are requested to ensure compliance with SECP directions.
The company emphasizes the transition from physical to electronic shares, encouraging shareholders to convert their holdings into book-entry form, as mandated by the SECP. This conversion offers benefits such as secure custody and instantaneous ownership transfer.
Arctic Textile Mills Limited also highlights the requirement for listed companies to pay dividends electronically. Shareholders with physical shares are urged to provide their International Bank Account Numbers (IBANs) promptly. Furthermore, the company will facilitate video conferencing for shareholders who request it, provided they meet the necessary criteria.
In line with recent SECP regulations, the company will circulate its annual audited financial statements via QR codes and weblinks, offering a modern alternative to traditional physical media formats. Hard copies will still be available upon request at no additional cost.